Using iTunes as a Digital Portfolio

(Note: You can see a very specific, step-by-step guide using this concept to improve reading fluency here).

An integral part of iPod in the classroom is the connection with iTunes. iTunes is best-known as a digital jukebox and music manager. However, it’s also an incredibly powerful database that can be used to manage curriculum content and student files. One example is the use of iTunes to create digital portfolios of student work.

Managing the Database
iTunes is an application for organizing and playing digital audio and video material. It has a very easy-to-use interface both for managing content and for transferring that content to an iPod. Adding files to your iTunes library is as easy as importing audio from a CD or downloading podcast episodes from the iTunes store.

Using iTunes you can organize digital content into “folders,” called playlists. For example, you can make a playlist for a specific student project or a playlist for a particular class. The Source list displays all of the playlists in your iTunes library. You can create your own playlists to organize the content in iTunes in the best way that makes sense for you and your students. Playlists can contain individual songs, entire albums, podcasts, audiobooks, speeches, or videos. For example, if the class is studying the American colonies, you could create one playlist with songs from that time period and specific episodes from the Colonial Williamsburg podcast to share with students.

You can also create Smart Playlists that automatically update according to criteria you set—for example, podcasts you’ve added in the last month. Note that files are not duplicated each time you place them in a playlist. They are simply aliases, or pointers, to the actual files in your iTunes library.

Manipulating metadata
A little-known aspect of digital files is that they contain something called “metadata.” Metadata, or “data about data,” can be used to create digital portfolios for students. Additionally, using these specific data elements built into files or elements added to files by you allows you to use the power of playlists—particularly Smart Playlists—to manage content downloaded from third-party sources such as iTunes U, created by you for instructional purposes, or recorded by students as practice or assessment files.

Building digital portfolios
Using metadata “tags,” as they are called, one can tap into the power of iTunes to create digital portfolios of a student’s audio or video recordings. Many school districts are using the voice recording capabilities of iPod to have students practice various aspects of language, from fluency practice to oral language development.

In addition to the audio track, digital audio files can contain related text and/or graphical information. The information you're probably familiar with is in the form of song title, artist name, album name, year, and genre. This is the information displayed when you play back a digital audio file on your computer or iPod.


The process of including information other than the sound portion in these digital audio files is commonly referred to as "tagging," in which you "tag" the audio file with additional information that describes it. Using metadata, or “tagging,” can help you easily manage student and curriculum files, as well as augment audio files to enhance language acquisition. As an example, we can view a screen shot of the metadata in an excerpt from Martin Luther King, Jr.’s, I Have a Dream speech. This file has had additional metadata added. To access these metadata layers, simply highlight a file in your iTunes library and go to File > Get Info (⌘-I), and you will see a window pop up with tabs across the top.

You can see the various layers, or “containers” of information contained in each of the tabs. Think of a layer cake, whereby all of the layers are merged together to make the “whole” cake. The same metaphor can be used to describe an audio file containing metadata layers. The layers by themselves contain “ingredients,” or information; but together, they make up the entire song file. Teachers can use these metadata fields to customize information contained in audio files. If these are student files, valuable information that can be used as part of a portfolio can be embedded.

For example, if the file is a fluency assessment, the Info tab could be used to share comments about the assessment and to enter the year of the assessment. The Lyrics tab could contain the text of the passage that the student read. The Artwork tab can have a representative graphic of the content of the file. Similarly, student photos could be added to assist with easily identifying student work.

The beauty of this is that all of the metadata stays within the file itself, so it will “travel” to the next teacher as part of a digital portfolio. Many teachers are making CDs of student audio recordings to include as part of a student cum file, or simply storing the audio files on a server.

Smart Playlists

As mentioned previously, you can use metadata to help you create content-based playlists or, in the case of student work, digital portfolios—dynamically. One of iTunes' most powerful and useful features is Smart Playlists. Smart Playlists use metadata and are dynamic, search-based lists of content that save you the work of grouping material manually. There are almost 40 metadata fields to search against—from Album and Artist to Bit Rate and Category—so there are thousands of possible Smart Playlist combinations.

To create a Smart Playlist of a particular artist’s work, you can go to iTunes and select File > New Smart Playlist.

Type the name of the artist in the rule field, and as soon as you click “OK,” the Smart Playlist is automatically created. Now, any time you add a song where the artist is the one you chose it’ll be added automatically to that Smart Playlist!

If we now transfer that concept to student audio recordings, you can see that using a student’s name as the Artist name in an audio file makes it incredibly easy to create dynamic, digital portfolios of student work via a Smart Playlist. You only have to create the playlist one time.

See also Using Voice Memos and Smart Playlists for Reading Fluency and Assessment.

Comments

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Normall...Falsemorelocj2013-08-16T02:29:27+00:00morelocjJoseph Morelock2011-10-27 18:25:10+00:002011-10-27 18:25:10updated44morelocjJoseph Morelock2011-10-27 18:24:08+00:002011-10-27 18:24:08updated43morelocjJoseph Morelock2011-10-27 18:22:29+00:002011-10-27 18:22:29updated42morelocjJoseph Morelock2011-10-25 04:55:50+00:002011-10-25 04:55:50updated41Added information about not being logged into dev account for 100 device limitmorelocjJoseph Morelock2011-03-29 20:55:37+00:002011-03-29 20:55:37updated40morelocjJoseph Morelock2011-03-29 20:54:43+00:002011-03-29 20:54:43updated39Added Xcode 4 Organizer list clear-out syntaxmorelocjJoseph Morelock2011-03-28 00:29:21+00:002011-03-28 00:29:21updated38morelocjJoseph Morelock2011-03-27 05:49:05+00:002011-03-27 05:49:05updated37Added tag - hotmorelocjJoseph Morelock2011-03-27 05:44:49+00:002011-03-27 05:44:49addTag36morelocjJoseph Morelock2011-03-27 05:43:18+00:002011-03-27 05:43:18updated35morelocjJoseph Morelock2011-03-27 05:39:25+00:002011-03-27 05:39:25updated34morelocjJoseph Morelock2011-03-27 05:35:53+00:002011-03-27 05:35:53updated33morelocjJoseph Morelock2011-03-27 05:27:16+00:002011-03-27 05:27:16updated32morelocjJoseph Morelock2011-03-27 05:23:08+00:002011-03-27 05:23:08updated31morelocjJoseph Morelock2011-03-27 05:06:15+00:002011-03-27 05:06:15updated30morelocjJoseph Morelock2011-03-27 04:59:10+00:002011-03-27 04:59:10updated29morelocjJoseph Morelock2011-03-27 04:54:38+00:002011-03-27 04:54:38updated28morelocjJoseph Morelock2011-03-27 04:41:36+00:002011-03-27 04:41:36updated27morelocjJoseph Morelock2011-03-27 04:27:08+00:002011-03-27 04:27:08updated26morelocjJoseph Morelock2011-03-27 02:19:23+00:002011-03-27 02:19:23updated25morelocjJoseph Morelock2011-03-27 02:15:15+00:002011-03-27 02:15:15updated24morelocjJoseph Morelock2011-03-27 02:08:27+00:002011-03-27 02:08:27updated23morelocjJoseph Morelock2011-03-26 21:26:58+00:002011-03-26 21:26:58updated22morelocjJoseph Morelock2011-03-26 21:23:21+00:002011-03-26 21:23:21updated21Added tag - iosmorelocjJoseph Morelock2011-03-26 21:23:11+00:002011-03-26 21:23:11addTag20Added tag - xcodemorelocjJoseph Morelock2011-03-26 21:23:06+00:002011-03-26 21:23:06addTag19Added tag - deploymentmorelocjJoseph Morelock2011-03-26 21:23:05+00:002011-03-26 21:23:05addTag18Added tag - managementmorelocjJoseph Morelock2011-03-26 21:23:02+00:002011-03-26 21:23:02addTag17Removed tag - manmorelocjJoseph Morelock2011-03-26 21:22:59+00:002011-03-26 21:22:59removeTag16Added tag - manmorelocjJoseph Morelock2011-03-26 21:22:44+00:002011-03-26 21:22:44addTag15morelocjJoseph Morelock2011-03-26 20:55:17+00:002011-03-26 20:55:17updated14morelocjJoseph Morelock2011-03-26 20:53:38+00:002011-03-26 20:53:38updated13morelocjJoseph Morelock2011-03-26 20:53:17+00:002011-03-26 20:53:17updated12morelocjJoseph Morelock2011-03-26 20:52:46+00:002011-03-26 20:52:46updated11morelocjJoseph Morelock2011-03-26 20:47:38+00:002011-03-26 20:47:38updated10morelocjJoseph Morelock2011-03-24 23:11:33+00:002011-03-24 23:11:33updated9morelocjJoseph Morelock2011-03-24 22:43:40+00:002011-03-24 22:43:40updated8morelocjJoseph Morelock2011-03-24 22:30:47+00:002011-03-24 22:30:47updated7morelocjJoseph Morelock2011-03-24 22:29:14+00:002011-03-24 22:29:14updated6morelocjJoseph Morelock2011-03-24 22:25:50+00:002011-03-24 22:25:50updated5morelocjJoseph Morelock2011-03-24 22:25:06+00:002011-03-24 22:25:06updated4morelocjJoseph Morelock2011-03-24 22:15:39+00:002011-03-24 22:15:39updated3morelocjJoseph Morelock2011-03-24 22:15:14+00:002011-03-24 22:15:14updated2First createdmorelocjJoseph Morelock2011-03-24 22:08:42+00:002011-03-24 22:08:42created1wiki2011-10-27T18:25:10+00:00groups/ipodusergroup/wiki/a507fFalseMacGyver Chronicles, Episode 2: Restoring Multiple iOS Devices Using Xcode Organizer/groups/ipodusergroup/wiki/a507f/MacGyver_Chronicles_Episode_2_Restoring_Multiple_iOS_Devices_Using_Xcode_Organizer.htmlJoseph Morelock44 updatesMacGyver Chronicles, Episode 2: Restoring Multiple iOS Devices Using Xcode Organizer UPDATE TO THIS POST: We've found the "winning combination" to make this work again. Update Xcode to 4.2 and use Lion on your Mac. There may be other ...Falsemorelocj2011-10-27T18:25:10+00:00morelocjJoseph Morelock2011-04-14 21:00:24+00:002011-04-14 21:00:24updated27morelocjJoseph Morelock2011-02-19 20:31:24+00:002011-02-19 20:31:24updated26morelocjJoseph Morelock2010-08-19 18:24:29+00:002010-08-19 18:24:29updated25Added tag - hotmorelocjJoseph Morelock2010-08-05 18:47:28+00:002010-08-05 18:47:28addTag24Added tag - deploymentmorelocjJoseph Morelock2010-08-03 18:19:08+00:002010-08-03 18:19:08addTag23Added tag - syncmorelocjJoseph Morelock2010-08-03 18:19:04+00:002010-08-03 18:19:04addTag22Added tag - ipadmorelocjJoseph Morelock2010-08-03 18:19:02+00:002010-08-03 18:19:02addTag21morelocjJoseph Morelock2010-08-03 16:26:46+00:002010-08-03 16:26:46updated20morelocjJoseph Morelock2010-08-03 16:24:08+00:002010-08-03 16:24:08updated19morelocjJoseph Morelock2010-08-03 16:16:44+00:002010-08-03 16:16:44updated18morelocjJoseph Morelock2010-08-03 16:08:31+00:002010-08-03 16:08:31updated17morelocjJoseph Morelock2010-08-03 16:08:08+00:002010-08-03 16:08:08updated16morelocjJoseph Morelock2010-08-03 01:25:52+00:002010-08-03 01:25:52updated15morelocjJoseph Morelock2010-08-03 01:18:16+00:002010-08-03 01:18:16updated14morelocjJoseph Morelock2010-08-03 01:18:01+00:002010-08-03 01:18:01updated13morelocjJoseph Morelock2010-08-03 01:17:43+00:002010-08-03 01:17:43updated12morelocjJoseph Morelock2010-08-03 01:15:24+00:002010-08-03 01:15:24updated11morelocjJoseph Morelock2010-08-03 01:08:04+00:002010-08-03 01:08:04updated10morelocjJoseph Morelock2010-08-03 01:05:20+00:002010-08-03 01:05:20updated9morelocjJoseph Morelock2010-07-28 23:04:34+00:002010-07-28 23:04:34updated8morelocjJoseph Morelock2010-07-27 22:16:41+00:002010-07-27 22:16:41updated7morelocjJoseph Morelock2010-07-27 22:16:27+00:002010-07-27 22:16:27updated6morelocjJoseph Morelock2010-07-27 22:08:57+00:002010-07-27 22:08:57updated5morelocjJoseph Morelock2010-07-27 22:08:13+00:002010-07-27 22:08:13updated4morelocjJoseph Morelock2010-07-27 22:04:36+00:002010-07-27 22:04:36updated3morelocjJoseph Morelock2010-07-27 22:03:02+00:002010-07-27 22:03:02updated2First createdmorelocjJoseph Morelock2010-07-27 21:57:45+00:002010-07-27 21:57:45created1wiki2011-04-14T21:00:24+00:00groups/ipodusergroup/wiki/adfd8FalseBuilding iPad Sync Carts: DIY & MacGyver/groups/ipodusergroup/wiki/adfd8/Building_iPad_Sync_Carts_DIY__MacGyver.htmlJoseph Morelock27 updatesBuilding iPad Sync Carts: DIY & MacGyver [wikiIMG_1206.jpg]UPDATE: Bretford is now offering a charging/syncing cart for iPad. Although they are the first one we've seen, we don't expec...Falsemorelocj2011-04-14T21:00:24+00:00morelocjJoseph Morelock2010-09-20 20:00:17+00:002010-09-20 20:00:17updated77morelocjJoseph Morelock2010-09-07 20:22:27+00:002010-09-07 20:22:27updated76Added tag - hotmorelocjJoseph Morelock2010-08-05 17:59:01+00:002010-08-05 17:59:01addTag75morelocjJoseph Morelock2010-08-03 22:00:15+00:002010-08-03 22:00:15updated74morelocjJoseph Morelock2010-08-03 21:25:19+00:002010-08-03 21:25:19updated73morelocjJoseph Morelock2010-08-03 21:24:09+00:002010-08-03 21:24:09updated72morelocjJoseph Morelock2010-08-03 19:14:25+00:002010-08-03 19:14:25updated71morelocjJoseph Morelock2010-08-03 19:09:02+00:002010-08-03 19:09:02updated70morelocjJoseph Morelock2010-08-03 19:07:11+00:002010-08-03 19:07:11updated69morelocjJoseph Morelock2010-08-03 18:56:02+00:002010-08-03 18:56:02updated68morelocjJoseph Morelock2010-08-03 18:54:12+00:002010-08-03 18:54:12updated67Added tag - ipadmorelocjJoseph Morelock2010-08-03 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23:48:04+00:002010-07-30 23:48:04updated53morelocjJoseph Morelock2010-07-30 23:44:28+00:002010-07-30 23:44:28updated52morelocjJoseph Morelock2010-07-30 23:33:30+00:002010-07-30 23:33:30updated51morelocjJoseph Morelock2010-07-30 22:51:24+00:002010-07-30 22:51:24updated50morelocjJoseph Morelock2010-07-29 02:29:44+00:002010-07-29 02:29:44updated49morelocjJoseph Morelock2010-07-29 00:35:59+00:002010-07-29 00:35:59updated48morelocjJoseph Morelock2010-07-29 00:35:43+00:002010-07-29 00:35:43updated47morelocjJoseph Morelock2010-07-29 00:35:18+00:002010-07-29 00:35:18updated46morelocjJoseph Morelock2010-07-29 00:25:36+00:002010-07-29 00:25:36updated45morelocjJoseph Morelock2010-07-29 00:21:48+00:002010-07-29 00:21:48updated44morelocjJoseph Morelock2010-07-29 00:09:38+00:002010-07-29 00:09:38updated43morelocjJoseph Morelock2010-07-29 00:01:39+00:002010-07-29 00:01:39updated42morelocjJoseph Morelock2010-07-28 23:57:16+00:002010-07-28 23:57:16updated41morelocjJoseph Morelock2010-07-28 23:43:45+00:002010-07-28 23:43:45updated40morelocjJoseph Morelock2010-07-28 23:26:51+00:002010-07-28 23:26:51updated39morelocjJoseph Morelock2010-07-28 23:19:47+00:002010-07-28 23:19:47updated38morelocjJoseph Morelock2010-07-28 23:13:10+00:002010-07-28 23:13:10updated37morelocjJoseph Morelock2010-07-28 23:09:02+00:002010-07-28 23:09:02updated36morelocjJoseph Morelock2010-07-21 09:20:40+00:002010-07-21 09:20:40updated35morelocjJoseph Morelock2010-07-15 19:14:25+00:002010-07-15 19:14:25updated34morelocjJoseph Morelock2010-07-15 18:40:29+00:002010-07-15 18:40:29updated33morelocjJoseph Morelock2010-07-15 05:25:41+00:002010-07-15 05:25:41updated32morelocjJoseph Morelock2010-07-15 05:22:39+00:002010-07-15 05:22:39updated31morelocjJoseph Morelock2010-07-15 05:18:02+00:002010-07-15 05:18:02updated30morelocjJoseph Morelock2010-07-15 05:13:20+00:002010-07-15 05:13:20updated29morelocjJoseph Morelock2010-07-15 05:08:49+00:002010-07-15 05:08:49updated28morelocjJoseph Morelock2010-07-15 05:04:29+00:002010-07-15 05:04:29updated27morelocjJoseph Morelock2010-07-15 05:01:02+00:002010-07-15 05:01:02updated26morelocjJoseph Morelock2010-07-15 04:58:06+00:002010-07-15 04:58:06updated25morelocjJoseph Morelock2010-07-15 04:51:55+00:002010-07-15 04:51:55updated24morelocjJoseph Morelock2010-07-15 01:13:11+00:002010-07-15 01:13:11updated23morelocjJoseph Morelock2010-07-15 01:10:44+00:002010-07-15 01:10:44updated22morelocjJoseph Morelock2010-07-15 01:05:05+00:002010-07-15 01:05:05updated21morelocjJoseph Morelock2010-07-15 00:56:40+00:002010-07-15 00:56:40updated20morelocjJoseph Morelock2010-07-15 00:54:46+00:002010-07-15 00:54:46updated19morelocjJoseph Morelock2010-07-15 00:53:42+00:002010-07-15 00:53:42updated18morelocjJoseph Morelock2010-07-15 00:43:53+00:002010-07-15 00:43:53updated17morelocjJoseph Morelock2010-07-15 00:42:38+00:002010-07-15 00:42:38updated16morelocjJoseph Morelock2010-07-15 00:41:24+00:002010-07-15 00:41:24updated15morelocjJoseph Morelock2010-07-15 00:40:30+00:002010-07-15 00:40:30updated14morelocjJoseph Morelock2010-07-15 00:38:29+00:002010-07-15 00:38:29updated13morelocjJoseph Morelock2010-07-15 00:32:02+00:002010-07-15 00:32:02updated12morelocjJoseph Morelock2010-07-15 00:28:07+00:002010-07-15 00:28:07updated11morelocjJoseph Morelock2010-07-15 00:26:31+00:002010-07-15 00:26:31updated10morelocjJoseph Morelock2010-07-15 00:26:05+00:002010-07-15 00:26:05updated9morelocjJoseph Morelock2010-07-15 00:20:48+00:002010-07-15 00:20:48updated8Added tag - 3rdgrademorelocjJoseph Morelock2010-07-15 00:18:37+00:002010-07-15 00:18:37addTag7Added tag - syncmorelocjJoseph Morelock2010-07-15 00:18:29+00:002010-07-15 00:18:29addTag6Added tag - deploymentmorelocjJoseph Morelock2010-07-15 00:18:27+00:002010-07-15 00:18:27addTag5Added tag - ipod touchmorelocjJoseph Morelock2010-07-15 00:18:24+00:002010-07-15 00:18:24addTag4morelocjJoseph Morelock2010-07-15 00:17:56+00:002010-07-15 00:17:56updated3morelocjJoseph Morelock2010-07-15 00:17:43+00:002010-07-15 00:17:43updated2First createdmorelocjJoseph Morelock2010-07-15 00:17:01+00:002010-07-15 00:17:01created1wiki2010-09-20T20:00:17+00:00groups/ipodusergroup/wiki/98ee1FalseManaging a Major Deployment/groups/ipodusergroup/wiki/98ee1/Managing_a_Major_Deployment.htmlJoseph Morelock77 updatesManaging a Major Deployment Or, "How to un-box, label, tag, update, sync, and get into carts 840 iPod touches without going crazy." [wikisized-IMG_1169.jpg] We hav...Falsemorelocj2010-09-20T20:00:17+00:00hot/groups/ipodusergroup/search/index.rss?sort=modifiedDate&kind=all&sortDirection=reverse&excludePages=wiki/welcomelist/groups/ipodusergroup/search/?sort=modifiedDate&kind=all&sortDirection=reverse&excludePages=wiki/welcomeRecent ChangesRecentChangesListUpdates?sort=modifiedDate&kind=all&sortDirection=reverse&excludePages=wiki/welcome0/groups/ipodusergroup/sidebar/RecentChangesListmodifiedDateallRecent ChangesRecentChangesListUpdateswiki/welcomeNo recent changes.reverse5search