iTunes Smart Playlists for Managing iPod Sync Content

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You may be experienced with creating regular iTunes playlists for managing your music content and syncing it with an iPod; however, using Smart playlists in iTunes to manage curricular content on the iPod will make syncing your classroom iPod devices extremely easy. This page will help you think about Smart playlists as a global management strategy and is the basis for syncing your set of iPods in general.

Smart playlists are playlists you set up to match specific criteria. Remember -- playlists are like folders for organizing and managing content. They can contain music, video, or other audio content you have in your iTunes library (like podcasts). As examples, you might want to have a playlist that only contains music by a particular artist or a playlist that only contains content you have tagged as Colonial Williamsburg. These are easy to create and can be automatically updated through a Smart playlist.

First, think about if/how you want to tag your content using the metadata in the various files you will be syncing. You will use this information to create the rules, or filters, that your Smart playlist.

Once you have determined your criterion (or criteria) for collecting content into a Smart playlist, follow these easy steps:

1. Create a Smart Playlist (File > New Smart Playlist)


2. Determine the rules to apply to get the content you wish. Two examples are shown below. You can have more than one rule to narrow the material you wish to appear in the Smart Playlist, as shown in the second screen shot.



3. As long as you leave "Live updating" checked, any time you add content to your iTunes library that matches the rule(s) you have set up for your Smart playlist, that media will automatically be added to it. That's the beauty of a Smart playlist!

4. Let's take this one step further and see how a Smart playlist can be used to build digital student portfolios with something as simple as voice memos. Many teachers use the iPod's ability to record voice memos for improving reading fluency and comprehension with students. When those voice memos are synced to iTunes, rename the voice memo with the student's name in the file name:

Create a Smart playlist whereby the rule is "Name contains [student name]." Note: In this rule, "Name" refers to the name of the file (or voice memo). See example below:


You'll see that Smart playlists will be at the top of your lists and are distinguished by a purple gear icon (because they work for you!).

Understanding this concept is really important, as it will make management of multiple iPod devices in a classroom quite easy. Using playlists and Smart playlists within one "meta-playlist" takes much of the work out of syncing your devices.


Comments

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Normall...Falsemorelocj2013-08-16T02:29:27+00:00morelocjJoseph Morelock2011-10-27 18:25:10+00:002011-10-27 18:25:10updated44morelocjJoseph Morelock2011-10-27 18:24:08+00:002011-10-27 18:24:08updated43morelocjJoseph Morelock2011-10-27 18:22:29+00:002011-10-27 18:22:29updated42morelocjJoseph Morelock2011-10-25 04:55:50+00:002011-10-25 04:55:50updated41Added information about not being logged into dev account for 100 device limitmorelocjJoseph Morelock2011-03-29 20:55:37+00:002011-03-29 20:55:37updated40morelocjJoseph Morelock2011-03-29 20:54:43+00:002011-03-29 20:54:43updated39Added Xcode 4 Organizer list clear-out syntaxmorelocjJoseph Morelock2011-03-28 00:29:21+00:002011-03-28 00:29:21updated38morelocjJoseph Morelock2011-03-27 05:49:05+00:002011-03-27 05:49:05updated37Added tag - hotmorelocjJoseph Morelock2011-03-27 05:44:49+00:002011-03-27 05:44:49addTag36morelocjJoseph Morelock2011-03-27 05:43:18+00:002011-03-27 05:43:18updated35morelocjJoseph Morelock2011-03-27 05:39:25+00:002011-03-27 05:39:25updated34morelocjJoseph Morelock2011-03-27 05:35:53+00:002011-03-27 05:35:53updated33morelocjJoseph Morelock2011-03-27 05:27:16+00:002011-03-27 05:27:16updated32morelocjJoseph Morelock2011-03-27 05:23:08+00:002011-03-27 05:23:08updated31morelocjJoseph Morelock2011-03-27 05:06:15+00:002011-03-27 05:06:15updated30morelocjJoseph Morelock2011-03-27 04:59:10+00:002011-03-27 04:59:10updated29morelocjJoseph Morelock2011-03-27 04:54:38+00:002011-03-27 04:54:38updated28morelocjJoseph Morelock2011-03-27 04:41:36+00:002011-03-27 04:41:36updated27morelocjJoseph Morelock2011-03-27 04:27:08+00:002011-03-27 04:27:08updated26morelocjJoseph Morelock2011-03-27 02:19:23+00:002011-03-27 02:19:23updated25morelocjJoseph Morelock2011-03-27 02:15:15+00:002011-03-27 02:15:15updated24morelocjJoseph Morelock2011-03-27 02:08:27+00:002011-03-27 02:08:27updated23morelocjJoseph Morelock2011-03-26 21:26:58+00:002011-03-26 21:26:58updated22morelocjJoseph Morelock2011-03-26 21:23:21+00:002011-03-26 21:23:21updated21Added tag - iosmorelocjJoseph Morelock2011-03-26 21:23:11+00:002011-03-26 21:23:11addTag20Added tag - xcodemorelocjJoseph Morelock2011-03-26 21:23:06+00:002011-03-26 21:23:06addTag19Added tag - deploymentmorelocjJoseph Morelock2011-03-26 21:23:05+00:002011-03-26 21:23:05addTag18Added tag - managementmorelocjJoseph Morelock2011-03-26 21:23:02+00:002011-03-26 21:23:02addTag17Removed tag - manmorelocjJoseph Morelock2011-03-26 21:22:59+00:002011-03-26 21:22:59removeTag16Added tag - manmorelocjJoseph Morelock2011-03-26 21:22:44+00:002011-03-26 21:22:44addTag15morelocjJoseph Morelock2011-03-26 20:55:17+00:002011-03-26 20:55:17updated14morelocjJoseph Morelock2011-03-26 20:53:38+00:002011-03-26 20:53:38updated13morelocjJoseph Morelock2011-03-26 20:53:17+00:002011-03-26 20:53:17updated12morelocjJoseph Morelock2011-03-26 20:52:46+00:002011-03-26 20:52:46updated11morelocjJoseph Morelock2011-03-26 20:47:38+00:002011-03-26 20:47:38updated10morelocjJoseph Morelock2011-03-24 23:11:33+00:002011-03-24 23:11:33updated9morelocjJoseph Morelock2011-03-24 22:43:40+00:002011-03-24 22:43:40updated8morelocjJoseph Morelock2011-03-24 22:30:47+00:002011-03-24 22:30:47updated7morelocjJoseph Morelock2011-03-24 22:29:14+00:002011-03-24 22:29:14updated6morelocjJoseph Morelock2011-03-24 22:25:50+00:002011-03-24 22:25:50updated5morelocjJoseph Morelock2011-03-24 22:25:06+00:002011-03-24 22:25:06updated4morelocjJoseph Morelock2011-03-24 22:15:39+00:002011-03-24 22:15:39updated3morelocjJoseph Morelock2011-03-24 22:15:14+00:002011-03-24 22:15:14updated2First createdmorelocjJoseph Morelock2011-03-24 22:08:42+00:002011-03-24 22:08:42created1wiki2011-10-27T18:25:10+00:00groups/ipodusergroup/wiki/a507fFalseMacGyver Chronicles, Episode 2: Restoring Multiple iOS Devices Using Xcode Organizer/groups/ipodusergroup/wiki/a507f/MacGyver_Chronicles_Episode_2_Restoring_Multiple_iOS_Devices_Using_Xcode_Organizer.htmlJoseph Morelock44 updatesMacGyver Chronicles, Episode 2: Restoring Multiple iOS Devices Using Xcode Organizer UPDATE TO THIS POST: We've found the "winning combination" to make this work again. Update Xcode to 4.2 and use Lion on your Mac. 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Although they are the first one we've seen, we don't expec...Falsemorelocj2011-04-14T21:00:24+00:00morelocjJoseph Morelock2010-09-20 20:00:17+00:002010-09-20 20:00:17updated77morelocjJoseph Morelock2010-09-07 20:22:27+00:002010-09-07 20:22:27updated76Added tag - hotmorelocjJoseph Morelock2010-08-05 17:59:01+00:002010-08-05 17:59:01addTag75morelocjJoseph Morelock2010-08-03 22:00:15+00:002010-08-03 22:00:15updated74morelocjJoseph Morelock2010-08-03 21:25:19+00:002010-08-03 21:25:19updated73morelocjJoseph Morelock2010-08-03 21:24:09+00:002010-08-03 21:24:09updated72morelocjJoseph Morelock2010-08-03 19:14:25+00:002010-08-03 19:14:25updated71morelocjJoseph Morelock2010-08-03 19:09:02+00:002010-08-03 19:09:02updated70morelocjJoseph Morelock2010-08-03 19:07:11+00:002010-08-03 19:07:11updated69morelocjJoseph Morelock2010-08-03 18:56:02+00:002010-08-03 18:56:02updated68morelocjJoseph Morelock2010-08-03 18:54:12+00:002010-08-03 18:54:12updated67Added tag - ipadmorelocjJoseph Morelock2010-08-03 18:18:42+00:002010-08-03 18:18:42addTag66morelocjJoseph Morelock2010-08-03 18:18:23+00:002010-08-03 18:18:23updated65morelocjJoseph Morelock2010-08-03 18:10:52+00:002010-08-03 18:10:52updated64morelocjJoseph Morelock2010-08-03 18:02:55+00:002010-08-03 18:02:55updated63morelocjJoseph Morelock2010-08-03 17:59:49+00:002010-08-03 17:59:49updated62morelocjJoseph Morelock2010-08-03 17:53:40+00:002010-08-03 17:53:40updated61morelocjJoseph Morelock2010-08-03 17:51:38+00:002010-08-03 17:51:38updated60morelocjJoseph Morelock2010-08-03 17:45:06+00:002010-08-03 17:45:06updated59morelocjJoseph Morelock2010-08-03 17:39:01+00:002010-08-03 17:39:01updated58morelocjJoseph Morelock2010-08-03 17:38:16+00:002010-08-03 17:38:16updated57morelocjJoseph Morelock2010-08-03 17:28:46+00:002010-08-03 17:28:46updated56morelocjJoseph Morelock2010-08-03 17:17:02+00:002010-08-03 17:17:02updated55morelocjJoseph Morelock2010-07-30 23:48:34+00:002010-07-30 23:48:34updated54morelocjJoseph Morelock2010-07-30 23:48:04+00:002010-07-30 23:48:04updated53morelocjJoseph Morelock2010-07-30 23:44:28+00:002010-07-30 23:44:28updated52morelocjJoseph Morelock2010-07-30 23:33:30+00:002010-07-30 23:33:30updated51morelocjJoseph Morelock2010-07-30 22:51:24+00:002010-07-30 22:51:24updated50morelocjJoseph Morelock2010-07-29 02:29:44+00:002010-07-29 02:29:44updated49morelocjJoseph Morelock2010-07-29 00:35:59+00:002010-07-29 00:35:59updated48morelocjJoseph Morelock2010-07-29 00:35:43+00:002010-07-29 00:35:43updated47morelocjJoseph Morelock2010-07-29 00:35:18+00:002010-07-29 00:35:18updated46morelocjJoseph Morelock2010-07-29 00:25:36+00:002010-07-29 00:25:36updated45morelocjJoseph Morelock2010-07-29 00:21:48+00:002010-07-29 00:21:48updated44morelocjJoseph Morelock2010-07-29 00:09:38+00:002010-07-29 00:09:38updated43morelocjJoseph Morelock2010-07-29 00:01:39+00:002010-07-29 00:01:39updated42morelocjJoseph Morelock2010-07-28 23:57:16+00:002010-07-28 23:57:16updated41morelocjJoseph Morelock2010-07-28 23:43:45+00:002010-07-28 23:43:45updated40morelocjJoseph Morelock2010-07-28 23:26:51+00:002010-07-28 23:26:51updated39morelocjJoseph Morelock2010-07-28 23:19:47+00:002010-07-28 23:19:47updated38morelocjJoseph Morelock2010-07-28 23:13:10+00:002010-07-28 23:13:10updated37morelocjJoseph Morelock2010-07-28 23:09:02+00:002010-07-28 23:09:02updated36morelocjJoseph Morelock2010-07-21 09:20:40+00:002010-07-21 09:20:40updated35morelocjJoseph Morelock2010-07-15 19:14:25+00:002010-07-15 19:14:25updated34morelocjJoseph Morelock2010-07-15 18:40:29+00:002010-07-15 18:40:29updated33morelocjJoseph Morelock2010-07-15 05:25:41+00:002010-07-15 05:25:41updated32morelocjJoseph Morelock2010-07-15 05:22:39+00:002010-07-15 05:22:39updated31morelocjJoseph Morelock2010-07-15 05:18:02+00:002010-07-15 05:18:02updated30morelocjJoseph Morelock2010-07-15 05:13:20+00:002010-07-15 05:13:20updated29morelocjJoseph Morelock2010-07-15 05:08:49+00:002010-07-15 05:08:49updated28morelocjJoseph Morelock2010-07-15 05:04:29+00:002010-07-15 05:04:29updated27morelocjJoseph Morelock2010-07-15 05:01:02+00:002010-07-15 05:01:02updated26morelocjJoseph Morelock2010-07-15 04:58:06+00:002010-07-15 04:58:06updated25morelocjJoseph Morelock2010-07-15 04:51:55+00:002010-07-15 04:51:55updated24morelocjJoseph Morelock2010-07-15 01:13:11+00:002010-07-15 01:13:11updated23morelocjJoseph Morelock2010-07-15 01:10:44+00:002010-07-15 01:10:44updated22morelocjJoseph Morelock2010-07-15 01:05:05+00:002010-07-15 01:05:05updated21morelocjJoseph Morelock2010-07-15 00:56:40+00:002010-07-15 00:56:40updated20morelocjJoseph Morelock2010-07-15 00:54:46+00:002010-07-15 00:54:46updated19morelocjJoseph Morelock2010-07-15 00:53:42+00:002010-07-15 00:53:42updated18morelocjJoseph Morelock2010-07-15 00:43:53+00:002010-07-15 00:43:53updated17morelocjJoseph Morelock2010-07-15 00:42:38+00:002010-07-15 00:42:38updated16morelocjJoseph Morelock2010-07-15 00:41:24+00:002010-07-15 00:41:24updated15morelocjJoseph Morelock2010-07-15 00:40:30+00:002010-07-15 00:40:30updated14morelocjJoseph Morelock2010-07-15 00:38:29+00:002010-07-15 00:38:29updated13morelocjJoseph Morelock2010-07-15 00:32:02+00:002010-07-15 00:32:02updated12morelocjJoseph Morelock2010-07-15 00:28:07+00:002010-07-15 00:28:07updated11morelocjJoseph Morelock2010-07-15 00:26:31+00:002010-07-15 00:26:31updated10morelocjJoseph Morelock2010-07-15 00:26:05+00:002010-07-15 00:26:05updated9morelocjJoseph Morelock2010-07-15 00:20:48+00:002010-07-15 00:20:48updated8Added tag - 3rdgrademorelocjJoseph Morelock2010-07-15 00:18:37+00:002010-07-15 00:18:37addTag7Added tag - syncmorelocjJoseph Morelock2010-07-15 00:18:29+00:002010-07-15 00:18:29addTag6Added tag - deploymentmorelocjJoseph Morelock2010-07-15 00:18:27+00:002010-07-15 00:18:27addTag5Added tag - ipod touchmorelocjJoseph Morelock2010-07-15 00:18:24+00:002010-07-15 00:18:24addTag4morelocjJoseph Morelock2010-07-15 00:17:56+00:002010-07-15 00:17:56updated3morelocjJoseph Morelock2010-07-15 00:17:43+00:002010-07-15 00:17:43updated2First createdmorelocjJoseph Morelock2010-07-15 00:17:01+00:002010-07-15 00:17:01created1wiki2010-09-20T20:00:17+00:00groups/ipodusergroup/wiki/98ee1FalseManaging a Major Deployment/groups/ipodusergroup/wiki/98ee1/Managing_a_Major_Deployment.htmlJoseph Morelock77 updatesManaging a Major Deployment Or, "How to un-box, label, tag, update, sync, and get into carts 840 iPod touches without going crazy." [wikisized-IMG_1169.jpg] We hav...Falsemorelocj2010-09-20T20:00:17+00:00hot/groups/ipodusergroup/search/index.rss?sort=modifiedDate&kind=all&sortDirection=reverse&excludePages=wiki/welcomelist/groups/ipodusergroup/search/?sort=modifiedDate&kind=all&sortDirection=reverse&excludePages=wiki/welcomeRecent ChangesRecentChangesListUpdates?sort=modifiedDate&kind=all&sortDirection=reverse&excludePages=wiki/welcome0/groups/ipodusergroup/sidebar/RecentChangesListmodifiedDateallRecent ChangesRecentChangesListUpdateswiki/welcomeNo recent changes.reverse5search