Quarterly Data Owners- August 12, 2013

Canby School District

Data Owners Meeting

August 12th, 2013 9 am - 12 pm


Agenda

  1. Welcome
  2. State Reporting Schedule of Due Dates
    1. 2013-14 Changes
    2. 2012-13 Feedback
      1. LEP collection very smooth last year
      2. Discipline codes
        1. Please do not use "removal" code
        2. Weapons
          1. Knives- please mark blade length
      3. Audit
        1. Audit target completion date is end of September
  3. Calendar(s) (Business, District, School, Utility, Reporting Periods, Grading Windows)
  4. ADM
    1. ADM Reporting Periods, Due Dates, and Monthly Checklist- handouts
    2. Monthly Home School Reports
    3. Attendance Codes, handout
    4. Canby SD Board Policy JE- Absence Notification, by end of school day.
    5. Withdrawal Codes and Reasons- handout
    6. Monthly check of W8 and W10
    7. CUM ADM Exit Adjustments Window for 12-13 (11/18-12/16)
    8. No Shows
    9. Student Accounting Annual Handout
  5. Programs/ Student Needs
    1. 2013 Programs Converted from eSIS: Open Enrollment, ELL, Migrant, 504, and Sped
    2. Monthly Check
    3. Unable to give the ELPA without the student’s LEP flag set to Y in SSID, takes 48 hours to update, please send requests to dtc@canby.k12.or.us for Susie, Heidi, or Andy to update
  6. Staff, School Rooms, and Sections
    1. At a minimum, staff need to have the following: Legal Name, Employee ID #s, USIDs, Gender, DOB
    2. Additional teachers
    3. School room setup- Naming Scheme (Grade Level and Teacher Initials rather than Room Number)
    4. Sections are homerooms at elementary, and they are built with the New NCES Codes, please be sure to attribute the correct NCES code to each section for state reporting
      1. Special care should be taken when determining NCES codes for special education, and other non-standard courses, as this could greatly impact our HQ reporting. Any questions about which NCES code to select should be directed to Susie.
  7. Demographics
    1. Student Legal Names, LDR, Tuition
    2. Parents- Duplicate Parents, email addresses, and educational rights
    3. Returned Mail- 000 Returned Mail, Invalid Address= Returned Mail, Mailing Address= School Address
  8. Discipline Data- must be recorded in Synergy, entered at school level, & if it involves a weapon, the weapon type must be documented
    1. New Discipline Codes added for OCR reporting
      1. 1 ) Allegations of harassment or bullying on the basis of sex
      2. 2 ) Allegations of harassment or bullying on the basis of race, color or national origin
      3. 3 ) Allegations of harassment or bullying on the basis of disability
  9. ParentVue/StudentVue- Accounts will be generated during the week of October 14th
  10. Contacts for Support
    1. Level 1: Review user guides and/or ask a colleague
    2. Level 2: Work with secretary or tech, if unable to resolve, email district support, synergy@canby.k12.or.us
    3. Level 3: Secretary or designated district office staff are authorized to contact the ESD, school_support@clackesd.k12.or.us or 503-675-4080
  11. OSTX- Use with every new or returning enrollment, see resources and documentation page for link and doc
  12. Student Accounting Wiki: http://wiki.canby.k12.or.us/groups/studentaccounting/
  13. Assessment Wiki: http://wiki.canby.k12.or.us/groups/assessment/
  14. Synergy Wiki: http://wiki.canby.k12.or.us/groups/synergy


Meeting Dates for 2013-14:

Quarterly meetings will be held in the Meridian room at the District Office, from 9:30 am to 11:30 am

  • October 8, 2013
  • February 11, 2014
  • May 20, 2014

Comments

/groups/studentaccounting/search/index.rss?tag=hotlist/groups/studentaccounting/search/?tag=hotWhat’s HotHotListHot!?tag=hot16/groups/studentaccounting/sidebar/HotListstrangfsStrangfield, Susie2014-05-20 05:26:00+00:002014-05-20 05:26:00updated7Added tag - state reportingstrangfsStrangfield, Susie2014-05-20 05:25:50+00:002014-05-20 05:25:50addTag6Added tag - synergystrangfsStrangfield, Susie2014-05-20 05:25:44+00:002014-05-20 05:25:44addTag5Added tag - data ownersstrangfsStrangfield, Susie2014-05-20 05:25:41+00:002014-05-20 05:25:41addTag4Added tag - hotstrangfsStrangfield, Susie2014-05-20 05:25:37+00:002014-05-20 05:25:37addTag3Added tag - agendastrangfsStrangfield, Susie2014-05-20 05:25:33+00:002014-05-20 05:25:33addTag2First createdstrangfsStrangfield, Susie2014-05-20 05:23:42+00:002014-05-20 05:23:42created1wiki2014-05-20T05:26:00+00:00groups/studentaccounting/wiki/23766FalseQuarterly Data Owners- May 20, 2014/groups/studentaccounting/wiki/23766/Quarterly_Data_Owners_May_20_2014.htmlStrangfield, Susie7 updatesQuarterly Data Owners- May 20, 2014 Canby School District Data Owners Meeting May 20th, 2014 9:30 am - 11:30 am Agenda Welcome Synergy Update ...Falsestrangfs2014-05-20T05:26:00+00:00strangfsStrangfield, Susie2014-02-11 18:47:07+00:002014-02-11 18:47:07updated11strangfsStrangfield, Susie2014-02-11 16:56:51+00:002014-02-11 16:56:51updated10strangfsStrangfield, Susie2014-02-11 01:57:29+00:002014-02-11 01:57:29updated9strangfsStrangfield, Susie2014-02-11 01:56:49+00:002014-02-11 01:56:49updated8Added tag - state reportingstrangfsStrangfield, Susie2014-02-11 01:56:30+00:002014-02-11 01:56:30addTag7Added tag - admstrangfsStrangfield, Susie2014-02-11 01:56:27+00:002014-02-11 01:56:27addTag6Added tag - hotstrangfsStrangfield, Susie2014-02-11 01:56:22+00:002014-02-11 01:56:22addTag5Added tag - agendasstrangfsStrangfield, Susie2014-02-11 01:56:18+00:002014-02-11 01:56:18addTag4Added tag - agendastrangfsStrangfield, Susie2014-02-11 01:56:15+00:002014-02-11 01:56:15addTag3Added tag - data ownersstrangfsStrangfield, Susie2014-02-11 01:56:11+00:002014-02-11 01:56:11addTag2First createdstrangfsStrangfield, Susie2014-02-11 01:53:38+00:002014-02-11 01:53:38created1wiki2014-02-11T18:47:07+00:00groups/studentaccounting/wiki/5683fFalseQuarterly Data Owners- February 11, 2014/groups/studentaccounting/wiki/5683f/Quarterly_Data_Owners_February_11_2014.htmlStrangfield, Susie11 updatesQuarterly Data Owners- February 11, 2014 Canby School District Data Owners Meeting February 11th, 2014 9:30 am - 11:30 am Agenda Welcome Syner...Falsestrangfs2014-02-11T18:47:07+00:00strangfsStrangfield, Susie2013-10-07 23:04:09+00:002013-10-07 23:04:09updated8Added tag - datesstrangfsStrangfield, Susie2013-10-07 23:03:23+00:002013-10-07 23:03:23addTag7Added tag - supportstrangfsStrangfield, Susie2013-10-07 23:03:17+00:002013-10-07 23:03:17addTag6Added tag - state reportingstrangfsStrangfield, Susie2013-10-07 23:03:14+00:002013-10-07 23:03:14addTag5Added tag - data ownersstrangfsStrangfield, Susie2013-10-07 23:03:07+00:002013-10-07 23:03:07addTag4Added tag - agendastrangfsStrangfield, Susie2013-10-07 23:02:56+00:002013-10-07 23:02:56addTag3Added tag - hotstrangfsStrangfield, Susie2013-10-07 23:02:53+00:002013-10-07 23:02:53addTag2First createdstrangfsStrangfield, Susie2013-10-07 23:02:48+00:002013-10-07 23:02:48created1wiki2013-10-07T23:04:09+00:00groups/studentaccounting/wiki/5a949FalseQuarterly Data Owners- October 8, 2013/groups/studentaccounting/wiki/5a949/Quarterly_Data_Owners_October_8_2013.htmlStrangfield, Susie8 updatesQuarterly Data Owners- October 8, 2013 Canby School District Data Owners Meeting October 8th, 2013 9:30 am - 11:30 am Agenda Welcome State Reporting ...Falsestrangfs2013-10-07T23:04:09+00:00strangfsStrangfield, Susie2013-08-28 20:10:16+00:002013-08-28 20:10:16updated34strangfsStrangfield, Susie2013-08-12 05:38:18+00:002013-08-12 05:38:18updated33strangfsStrangfield, Susie2013-08-12 03:10:32+00:002013-08-12 03:10:32updated32strangfsStrangfield, Susie2013-08-12 03:08:56+00:002013-08-12 03:08:56updated31strangfsStrangfield, Susie2013-08-11 22:28:01+00:002013-08-11 22:28:01updated30strangfsStrangfield, Susie2013-08-05 01:22:30+00:002013-08-05 01:22:30updated29strangfsStrangfield, Susie2013-08-05 01:16:28+00:002013-08-05 01:16:28updated28strangfsStrangfield, Susie2012-08-13 04:50:57+00:002012-08-13 04:50:57updated27strangfsStrangfield, Susie2012-08-13 04:50:07+00:002012-08-13 04:50:07updated26strangfsStrangfield, Susie2012-08-13 04:41:40+00:002012-08-13 04:41:40updated25strangfsStrangfield, Susie2012-08-13 04:36:43+00:002012-08-13 04:36:43updated24strangfsStrangfield, Susie2012-05-23 17:16:46+00:002012-05-23 17:16:46updated23strangfsStrangfield, Susie2012-05-23 16:30:43+00:002012-05-23 16:30:43updated22strangfsStrangfield, Susie2012-05-23 16:24:55+00:002012-05-23 16:24:55updated21strangfsStrangfield, Susie2012-02-21 20:10:22+00:002012-02-21 20:10:22updated20strangfsStrangfield, Susie2011-10-18 01:05:03+00:002011-10-18 01:05:03updated19strangfsStrangfield, Susie2011-10-18 00:46:40+00:002011-10-18 00:46:40updated18strangfsStrangfield, Susie2011-10-04 05:35:27+00:002011-10-04 05:35:27updated17morelocjJoseph Morelock2011-08-15 16:44:17+00:002011-08-15 16:44:17updated16strangfsStrangfield, Susie2011-08-13 18:00:06+00:002011-08-13 18:00:06updated15strangfsStrangfield, Susie2011-08-13 17:52:04+00:002011-08-13 17:52:04updated14strangfsStrangfield, Susie2011-05-17 01:06:27+00:002011-05-17 01:06:27updated13strangfsStrangfield, Susie2011-05-17 01:03:45+00:002011-05-17 01:03:45updated12Added tag - datesstrangfsStrangfield, Susie2011-05-17 01:03:00+00:002011-05-17 01:03:00addTag11Added tag - attendancestrangfsStrangfield, Susie2011-05-17 01:02:56+00:002011-05-17 01:02:56addTag10Added tag - admstrangfsStrangfield, Susie2011-05-17 01:02:53+00:002011-05-17 01:02:53addTag9strangfsStrangfield, Susie2011-05-17 00:43:08+00:002011-05-17 00:43:08updated8strangfsStrangfield, Susie2011-02-08 18:56:03+00:002011-02-08 18:56:03updated7strangfsStrangfield, Susie2011-02-08 18:55:33+00:002011-02-08 18:55:33updated6strangfsStrangfield, Susie2011-02-08 18:01:45+00:002011-02-08 18:01:45updated5Added tag - documentationstrangfsStrangfield, Susie2011-02-08 18:01:37+00:002011-02-08 18:01:37addTag4Added tag - resourcesstrangfsStrangfield, Susie2011-02-08 18:01:32+00:002011-02-08 18:01:32addTag3Added tag - hotstrangfsStrangfield, Susie2011-02-08 17:59:42+00:002011-02-08 17:59:42addTag2First createdstrangfsStrangfield, Susie2011-02-08 17:57:03+00:002011-02-08 17:57:03created1wiki2013-08-28T20:10:16+00:00groups/studentaccounting/wiki/a6263FalseResources & Documentation/groups/studentaccounting/wiki/a6263/Resources__Documentation.htmlStrangfield, Susie34 updatesResources & Documentation Here are some of our important resources for you. We will keep the most up-to-date versions of these information resources here on this wiki. ...Falsestrangfs2013-08-28T20:10:16+00:00morelocjJoseph Morelock2013-08-12 16:35:02+00:002013-08-12 16:35:02updated9morelocjJoseph Morelock2013-08-12 16:30:48+00:002013-08-12 16:30:48updated8strangfsStrangfield, Susie2013-08-12 05:43:10+00:002013-08-12 05:43:10updated7Added tag - synergystrangfsStrangfield, Susie2013-08-12 05:43:07+00:002013-08-12 05:43:07addTag6strangfsStrangfield, Susie2013-08-12 05:42:41+00:002013-08-12 05:42:41updated5Added tag - hotstrangfsStrangfield, Susie2013-08-12 05:42:38+00:002013-08-12 05:42:38addTag4Added tag - agendasstrangfsStrangfield, Susie2013-08-12 05:42:34+00:002013-08-12 05:42:34addTag3strangfsStrangfield, Susie2013-08-12 05:42:22+00:002013-08-12 05:42:22updated2First createdstrangfsStrangfield, Susie2013-08-12 05:40:01+00:002013-08-12 05:40:01created1wiki2013-08-12T16:35:02+00:00groups/studentaccounting/wiki/b7eaaFalseQuarterly Data Owners- August 12, 2013/groups/studentaccounting/wiki/b7eaa/Quarterly_Data_Owners_August_12_2013.htmlJoseph Morelock9 updatesQuarterly Data Owners- August 12, 2013 Canby School District Data Owners Meeting August 12th, 2013 9 am - 12 pm Agenda Welcome State Reportin...Falsemorelocj2013-08-12T16:35:02+00:00hot/groups/studentaccounting/search/index.rss?sort=modifiedDate&kind=all&sortDirection=reverse&excludePages=wiki/welcomelist/groups/studentaccounting/search/?sort=modifiedDate&kind=all&sortDirection=reverse&excludePages=wiki/welcomeRecent ChangesRecentChangesListUpdates?sort=modifiedDate&kind=all&sortDirection=reverse&excludePages=wiki/welcome0/groups/studentaccounting/sidebar/RecentChangesListmodifiedDateallRecent ChangesRecentChangesListUpdateswiki/welcomeNo recent changes.reverse5search